Western Graduate & Postdoctoral  Studies

Vanier Canada Graduate Scholarships (VCGS)

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Value and Duration

Timeline and Deadlines

The Vanier Scholarship process is currently being overseen by Faculty Associate Deans (Graduate) and SGPS (Paula).  All questions should be directed there.  For information on the National Vanier Competition please visit the website.

  • January 1: search for potential candidates begins
  • September 30: Western application submission deadline in ResearchNet
  • October 5 - 19: Western subcommittees review applications
  • October 20: University Vanier Committee convenes to review and select applications according to agency quotas
  • November 1: Deadline for universities to submit nominated applications to the Vanier-Banting Secretariat
  • March 31: Results released by the Secretariat to universities under a public announcement ban

Important Note: A Vanier nomination does not automatically provide entry into the SSHRC/NSERC/CIHR doctoral competitions.  A Vanier candidate must apply separately to the same agency's doctoral awards competition, if they are eligible to do so.

Invitation to Apply

A candidate is invited to apply for the Vanier in one of two ways:

  • An interested student may approach the Graduate Chair for Vanier consideration
  • The Associate Dean (Graduate) normally invites a competitive student, or a competitive applicant for admission, to apply

Eligibility

  • Academic Eligibility: At Western, an eligible applicant must have achieved a minimum of 80% in each of the last two completed years of full-time study, or equivalent to full-time study. Eligibility averages for competitive scholarship are rounded ONLY to the nearest decimal place. The eligibility averages are based on grades on the transcript(s) up to August 31st of the year of application.
  • Eligibility for Nomination
    • Basic Criteria
    • Calculating Months of Doctoral Study

Application

  • How to Apply 
  • Online Application *Note: The Research Institution Deadline will only appear once the applicant selects the 'Canadian University Proposed for Doctoral Study' using the search option in the 'Project Details' subtask on the 'Enter Proposal Information' task. 
  • Referee Assessments (4 assessments are required from 2 academic referees and from 2 leadership referees)
  • Important Reminders when Requesting Assessments:
    • Academic referees complete their assessments online. Leadership referees each complete their assessments in a letter on their official letterhead, ink-signed, converted to PDF and relayed to the candidate who attaches each letter to their application.
    • Candidates must not complete the 'Identify Academic Referees' task before completing the 'Enter Proposal Information' task. See *Note above.
    • It is the responsibility of the applicant to follow up with all of their referees in a timely manner to ensure they are aware of the Research Institution Deadline for candidates and the earlier Academic Referee Assessment completion deadline.
    • Academic Referees face an automatic 48-hour earlier deadline than the candidate's deadline.
    • Candidates will not be able to submit their applications until the Academic Referee Assessment tasks are complete and all required documents have been attached.

Results

The agency indicates that the release of funding decisions will take place on March 31st. Nominated applicants are notified individually of their results via ResearchNet. Shortly after, each university receives its own results via the Tri-Agency Secure Site. SGPS updates each nominated candidate’s status in Student Center which prompts individual notifications to be sent to them.

The Vanier-Banting Program, similar to the other Tri-Agency scholarship programs, implements a ban on any form of public announcement until the federal government makes the annual public funding announcement. A press release normally takes place in the late summer/early fall.

Access to Results

Graduate Chairs and Deans

  • Access GradNet using Western personal computer account information
  • Under the Launch Menu, select External Scholarships
  • For Vanier, select the agency-specific competition (CIHRV, NSERCV or SSHRCV), the Aid Year (2018 for results that will be released in April 2017), and the status (Awarded, Not Awarded or Waitlisted)

External Scholarship Coordinators

  • Access Student Center
  • Select Financial Aid > Awards > External Funding > External Assessment
  • Select the criteria to view the desired competition results (i.e. Competition, Aid Year, Cohort)
  • Select “Populate Students”

Holding the Award at Western

Acceptance and Activation

A new Vanier Scholar must:

  • Accept the offer of award from the agency following the instructions provided in the letter of offer, and then activate it for payment by completing the required agency forms.
  • Initiate the payment process at Western by following these steps:
    • Access the Student Center
    • Select ‘Self Service’ from the main menu, then 'Campus Finances'
    • Select ‘My External Scholarships’ and follow the activation steps for the Vanier CGS
    • Choose the start date that matches the date stipulated by the agency in the offer

Method of Payment

SGPS administers the payment of Vanier CGS awards to Western recipients. The annual value of the award is divided into three equal installments and applied to the recipient’s Student Center account at the start of every term (September, January and May).

Terms and Conditions

NEW! The Tri-Agencies (CIHR, NSERC and SSHRC) have harmonized their post-award policies (where possible) for research training programs and have incorporated these policies into a harmonized Tri-Agency Research Training Award Holder's Guide. These policies are effective as of September 1, 2016 and the Guide is available on NSERC's website. The Guide applies to Tri-agency directly-funded training award holders. It contains all the forms that training award holders and the University need to facilitate post-award activities allowed by the Tri-Agencies.

Your responsibilites:

  • Access and review your Tri-Agency Research Training Award Holder's Guide and comply with the regulations governing use of the award
  • Complete an annual SGPS Progress Report Form
    • Submit the form by the deadline specified by SGPS in the annual notification email
    • Annual deadlines will vary for each Vanier Scholar depending on the anniversary of the award start date, but will annually fall in either August, December, or April
    • A Progress Report can be submitted no earlier than 60 days prior to the anniversary date
    • Failure to submit the annual Progress Report will result in the suspension of further payments

Resources

Contact

 

Updated June 2, 2017