Ontario Graduate Scholarships and QEII Graduate Scholarships in Science and Technology

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2019-2020 OGS Application – APPLY HERE!

Since 1975, the Ontario government, in partnership with Ontario's publicly assisted universities, has encouraged excellence in graduate studies at the master's and doctoral levels through the awarding of Ontario Graduate Scholarships (OGS). OGS awards are merit-based scholarships available to students in all disciplines of graduate study. The Queen Elizabeth II Graduate Scholarships in Science and Technology (QEII-GSST) program is in addition to and harmonized with the OGS program. QEII-GSST awards are merit-based scholarships available to domestic students in graduate study undertaking research in science and technology fields. The OGS and QEII-GSST programs are jointly funded by the Province of Ontario and Ontario universities. The Province of Ontario contributes two-thirds of the value of every award and the university provides one-third through private donations to Western.

Both OGS and QEII-GSST awards are annually allocated to eligible universities in Ontario. At Western, applicants are automatically considered for both the OGS and the QEII-GSST through one application - Western’s Online OGS/QEII-GSST Application.

Value and Duration

  • $15,000 for one year (3 consecutive terms)
  • Available start dates for the current competition are May 1, 2019 or September 1, 2019.  A January 1, 2020 start date is an option with the award holder's program start date.

Timeline and Deadlines

  • October 1, 2018 – Western’s Online OGS/QEII-GSST Application opens
  • January 25, 2019  4:00 p.m. (EST) - Application Deadline, the Western’s Online OGS/QEII-GSST Application only remains open to students with applications in progress
  • February 1, 2019  4:00 p.m. (EST) - Final Submission Deadline, Western’s Online OGS/QEII-GSST Application closes for the year
  • April 30, 2019 – OGS/QEII-GSST results are released by SGPS to applicants

Eligibility

Applicant Eligibility
To be able to access the Online Application and be considered for an OGS/QEII-GSST at
Western, an applicant must:

  • Be a current graduate student, or have submitted an application for admission to a Western graduate program.
  • Be a Canadian citizen, a Permanent Resident, or a Protected Person [under subsection 95 (2) of the Immigration and Refugee Protections Act (Canada)] as of the OGS/QEII application deadline.
  • If an OGS/QEII-GSST applicant is international student holding a valid Study Permit  as of the OGS/QEII-GSST application deadline, they may be considered for one of eight (8) OGS awards that the MAESD has allowed Western to provide to International Students.
  • If an OGS/QEII-GSST applicant is an Indigenous to Canada - First Nations, Métis, Inuit student (A person Indigenous to Canada, as recognized in the Constitution Act, 1982, is a person who identifies with First Nations (Status/Non-Status), Métis, or Inuit cultural and/or ancestral background) they may be considered for one of two (2) OGS awards that the MAESD has allowed Western to provide to Indigenous to Canada students.

Social Insurance Number
As a Canadian Citizen or Permanant Resident of Canada, you are required to provide your Social Insurance Number (SIN) before you can access the OGS application.  This is a requirement of the Ontario Ministry of Advanced Education and Skills Development (MAESD).

Provide your SIN through your secure Student Center account:

  1. Log into the Student Center (student.uwo.ca)
  2. Click on the Demographic Data link in the Personal Information section
  3. Click on the Edit button within the National Identification Number section
  4. Follow the instructions to enter your Social Insurance Number

Time in Program Eligibility

An OGS/QEII-GSST applicant must have enough eligibility time left in his/her graduate program current or proposed graduate program, to be able to hold the OGS/QEII Scholarship if successful. The determination is measured for the current competition as of January 1, 2019.

OGS/QEII-GSST Applicants seeking Doctoral Support for:

  • A four year (12 term) Doctoral program must be in term 9 or less as of January 1
  • A direct-entry (15 term) or a master’s to doctoral transfer (15 term) Doctoral program must be in term 12 or less as of January 1

OGS/QEII-GSST Applicants seeking Master’s Support for:

  • A 2-year (6 term) Master’s  program must be in term 3 or less as of January 1
  • A 5-term Master’s  program must be in term 2 or less as of January 1
  • A 3-term or 4-term Master’s program will not have completed any time in the program as of January 1

Also, a OGS/QEII-GSST applicant:

  • Must not have exceeded the lifetime maximum of two (2) OGS/QEII-GSST awards held at the master's level, nor exceeded the lifetime maximum of four (4) OGS/QEII-GSST awards held at the doctoral level.
  • Must not have exceeded the lifetime maximum of six (6) years of government-funded student award support from the following programs/agencies:
    • Ontario Graduate Scholarships (OGS)
    • Ontario Trillium Scholarships (OTS)
    • Queen Elizabeth II Graduate Scholarship in Science and Technology (QEII-GSST)
    • Canadian Institutes of Health Research (CIHR)
    • Natural Sciences and Engineering Research Council of Canada (NSERC)
    • Social Sciences and Humanities Research Council of Canada (SSHRC)

Academic Eligibility

  • At Western, an eligible applicant must have achieved a minimum of 80% in each of the last two completed years of full-time study, or equivalent to full-time study. Eligibility averages for competitive scholarship are rounded ONLY to the nearest decimal place..
  • The eligibility averages are based on grades on the transcripts up to August 31, 2018.

Application

2019-2020 OGS Application – APPLY HERE!

OGS Application Handbook - visual aid of Western's OGS/QEII-GSST Application

The Application is divided into five components and can be completed at your own pace:

  • Progress - view your progress in each of the next four components that you are required to complete
  • Academic History - a summary of your previous academic history, accomplishments and awards
  • Proposal - your outline of proposed research
  • Referees - identify two professors who will each complete and upload an academic recommendation in support of your OGS application
  • Consents and Acknowledgements - confirmation that you understand your responsibilities in completing this application prior to submission

All information that you are asked to provide should be relevant to your university academic career. Please ensure that you fulfill all of the conditions of eligibility before continuing with the application.

As you progress in the application will be able to save and continue the application at anytime.  Once your referees have submitted their references you will be able to ‘finalize and submit’ the application.  After you have ‘finalized and submitted’ the application you will no longer be able to update or modify the application.  Your application must be 'finalized and submitted' by the application deadline in order to be considered.

NOTE: You can only be considered for an OGS/QEII-GSST in one graduate degree program at Western.

Holding the Award at Western

Acceptance and Activation

  • Accept the offer of award from the agency following the instructions provided in the letter of offer, and then activate it for payment by completing the required agency forms.
  • Initiate the payment process at Western by following these steps:
    • Access the Student Center
    • Select ‘Self Service’ from the main menu, then 'Campus Finances'
    • Select ‘My External Scholarships’ and follow the activation steps for the Vanier CGS
    • Choose the start date that matches the date stipulated by the agency in the offer

Method of Payment

  • At Western University the annual value of an award is divided into three equal installments and each is pre-paid to the award holder’s Student Center account at the start of every term (September, January and May).

Terms and Conditions

Value, Duration and Payment of the Scholarship

  • $5,000 per term for a maximum of 3 consecutive terms. The Ontario Government (MAESD) provides two-thirds of the total value of the award ($3,333.33 per term) and the remaining one-third ($1,666.67 per term) is provided through private donations to Western.
  • An award may not be held for only one-term.
  • Award installments are paid by term to a recipient's Student Center account.
  • A T4A will be issued for each calendar year that the scholarship is held.

Conditions for Acceptance and Continuance of the Scholarship

An OGS recipient:

  • Must be registered full time, as defined by the School of Graduate and Postdoctoral Studies (SGPS) and MAESD regulations, in a graduate degree program for the duration of the scholarship.
  • Can hold an OGS/QEIIGSST in either or both of the first two years (up to term 6 only) of a Master’s program, and in any of the first four years (up to term 12 only) of a regular PhD program.
  • Has not exceeded the maximum of two (2) OGS/QEIIGSST awards held at the Master’s level, has not exceeded the maximum of four (4) OGS/QEIIGSST awards held at the doctoral level, and has not exceeded the lifetime maximum of six (6) OGS/QEIIGSST awards held.
  • Cannot hold an OGS/QEIIGSST and an award from any of the following programs concurrently:
    • Ontario Graduate Scholarships (OGS)
    • Ontario Trillium Scholarships (OTS)
    • Queen Elizabeth II Graduate Scholarship in Science and Technology (QEIIGSST)
    • Canadian Institutes of Health Research (CIHR)
    • Natural Sciences and Engineering Research Council of Canada (NSERC)
    • Social Sciences and Humanities Research Council of Canada (SSHRC)
  • Has not exceeded the lifetime maximum of six (6) years of government-funded student award support from the following programs:
    • Ontario Graduate Scholarships (OGS)
    • Ontario Trillium Scholarships (OTS)
    • Queen Elizabeth II Graduate Scholarship in Science and Technology (QEIIGSST)
    • Canadian Institutes of Health Research (CIHR)
    • Natural Sciences and Engineering Research Council of Canada (NSERC)
    • Social Sciences and Humanities Research Council of Canada (SSHRC)
  • Must be in good standing with the Ontario Student Assistance Program (OSAP).
  • With an OSAP restriction cannot receive OGS/QEIIGSST funding until the restriction is cleared with the Ministry. At the time of disbursement of OGS/QEIIGSST funds, if SGPS finds a restriction on an award holders OSAP file, you will be contacted by SGPS and advised of a deadline by which the restriction must be cleared. If the restriction cannot be cleared by the required deadline, the OGS/QEIIGSST award will be discontinued.
  • Understands that Graduate Programs reserve the right to adjust the amount of internal scholarships and awards provided or pledged to students who are recipients of OGS/QEIIGSST awards.
  • Understands that all final decisions regarding eligibility, duration, and conditions of the award are made by SGPS.
  • Agrees that SGPS may provide award-related information from the recipient’s original application to other relevant units on campus.
  • May be requested to write a letter of thanks to the donor who contributed to the award.
  • Agrees that Western University may publicize his/her award, specifically by name, degree, graduate program, and research title, where applicable, in Western and London media for the duration of the award

Deferment or Interruption of the Scholarship

  • A request for an interruption of an OGS/QEIIGSST award must be accompanied by an approved leave of absence request to SGPS  A leave of absence is granted to a maximum of 3 terms or 12 months.
  • An OGS/QEIIGSST award may not be deferred.

Completion/Withdrawal from the Graduate Program

  • If an OGS/QEIIGSST award holder withdraws from their graduate program, the award will be pro-rated to the date of withdrawal.
  • If an OGS/QEIIGSST award holder completes their program, the award will be pro-rated to the end of the term in which the award holder completes.

Faculty Specific Processes

  • Faculty of Arts and Humanities
  • Don Wright Faculty of Music
  • Faculty of Education
  • Faculty of Engineering
  • Faculty of Health Sciences
  • Faculty of Information and Media Studies
  • Faculty of Law
  • Ivey Business School
  • Schulich School of Medicine and Dentistry
  • Faculty of Science
  • Faculty of Social Science
  • Brescia University College
  • Huron University College
  • King’s University College

Contact

  • The Graduate Scholarship Contact for the OGS/QEII-GSST competition in each graduate program is responsible for coordinating the internal competition and for assessing the eligibility of scholarship applicants.
  • SGPS