Ontario Graduate Scholarships (OGS) and QEII Graduate Scholarships in Science and Technology (QEII-GSST)
Since 1975, the Ontario government, in partnership with Ontario's publicly assisted universities, has encouraged excellence in graduate studies at the master's and doctoral levels through the awarding of Ontario Graduate Scholarships (OGS). OGS awards are merit-based scholarships available to students in all disciplines of graduate study. The Queen Elizabeth II Graduate Scholarships in Science and Technology (QEII-GSST) program is in addition to and harmonized with the OGS program. QEII-GSST awards are merit-based scholarships available to domestic students in graduate study undertaking research in science and technology fields. The OGS and QEII-GSST programs are jointly funded by the Province of Ontario and Ontario universities. The Province of Ontario contributes two-thirds of the value of every award and the university provides one-third through private donations to Western.
Both OGS and QEII-GSST awards are annually allocated to eligible universities in Ontario. Western’s allocations for the 2017-2018 OGS and QEII-GSST competition are as follows:
- 286 OGS awards to support domestic students
- 8 OGS awards to support international students
- 2 OGS awards to support Indigenous to Canada - First Nations, Métis, Inuit students
- 58 QEII-GSST awards to support domestic students in science and technology research in the Faculties of Engineering, Science and the Schulich School of Medicine and Dentistry
At Western, applicants are automatically considered for both the OGS and the QEII-GSST through one application - Western’s Online OGS/QEII-GSST Application.
Value and Duration
- $15,000 for one year (3 consecutive terms)
- Available start dates for the current competition are May 1st 2017 or September 1st 2017. A January 1st 2018 start date is an option with the award holder's program start date.
Timeline and Deadlines
- October 3rd 2016 – Western’s Online OGS/QEII-GSST Application opens
- January 24th 2017 4:00pm (EST) - Application Deadline, the Western’s Online OGS/QEII-GSST Application only remains open to students with applications in progress
- January 31st 2017 4:00pm (EST) - Final Submission Deadline, Western’s Online OGS/QEII-GSST Application closes for the year
- April 28th, 2017 – OGS/QEII-GSST results are released by SGPS to applicants
To be able to access the Online Application and be considered for an OGS/QEII-GSST at
Western, an applicant must:
- Be a current graduate student, or have submitted an application for admission to a Western graduate program.
- Be a Canadian citizen, a Permanent Resident, or a Protected Person [under subsection 95 (2) of the Immigration and Refugee Protections Act (Canada)] as of the OGS/QEII application deadline.
- If an OGS/QEII-GSST applicant is international student holding a valid Study Permit as of the OGS/QEII-GSST application deadline, they may be considered for one of eight (8) OGS awards that the MAESD has allowed Western to provide to International Students.
- If an OGS/QEII-GSST applicant is an Indigenous to Canada - First Nations, Métis, Inuit student (A person Indigenous to Canada, as recognized in the Constitution Act, 1982, is a person who identifies with First Nations (Status/Non-Status), Métis, or Inuit cultural and/or ancestral background) they may be considered for one of two (2) OGS awards that the MAESD has allowed Western to provide to Indigenous to Canada students.
NEW! Social Insurance Number
As a Canadian Citizen or Permanant Resident of Canada, you are required to provide your Social Insurance Number (SIN) before you can access the OGS application. This is a requirement of the Ontario Ministry of Advanced Education and Skills Development (MAESD).
Provide your SIN through your secure Student Center account:
- Log into the Student Center (student.uwo.ca)
- Click on the Demographic Data link in the Personal Information section
- Click on the Edit button within the National Identification Number section
- Follow the instructions to enter your Social Insurance Number
Time in Program Eligibility
An OGS/QEII-GSST applicant must have enough eligibility time left in his/her graduate program current or proposed graduate program, to be able to hold the OGS/QEII Scholarship if successful. The determination is measured for the current competition as of January 1st 2017.
OGS/QEII-GSST Applicants seeking Doctoral Support for:
- A four year (12 term) Doctoral program must be in term 9 or less as of January 1st
- A direct-entry (15 term) or a master’s to doctoral transfer (15 term) Doctoral program must be in term 12 or less as of January 1st
OGS/QEII-GSST Applicants seeking Master’s Support for:
- A 2-year (6 term) Master’s program must be in term 3 or less as of January 1st
- A 5-term Master’s program must be in term 2 or less as of January 1st
- A 3-term or 4-term Master’s program will not have completed any time in the program as of January 1st
Also, a OGS/QEII-GSST applicant:
- Must not have exceeded the lifetime maximum of two (2) OGS/QEII-GSST awards held at the master's level, nor exceeded the lifetime maximum of four (4) OGS/QEII-GSST awards held at the doctoral level.
- Must not have exceeded the lifetime maximum of six (6) years of government-funded student award support from the following programs/agencies:
- Ontario Graduate Scholarships (OGS)
- Ontario Trillium Scholarships (OTS)
- Queen Elizabeth II Graduate Scholarship in Science and Technology (QEII-GSST)
- Canadian Institutes of Health Research (CIHR)
- Natural Sciences and Engineering Research Council of Canada (NSERC)
- Social Sciences and Humanities Research Council of Canada (SSHRC)
- At Western, an eligible applicant must have achieved a minimum of 80% in each of the last two completed years of full-time study, or equivalent to full-time study. Eligibility averages for competitive scholarship are rounded ONLY to the nearest decimal place..
- The eligibility averages are based on grades on the transcripts up to August 31st, 2016.
How to Apply: 2017-2018 APPLICATION CLOSED
OGS Application Handbook - visual aid of Western's OGS/QEII-GSST Application
The Application is divided into five components and can be completed at your own pace:
- Progress - view your progress in each of the next four components that you are required to complete
- Academic History - a summary of your previous academic history, accomplishments and awards
- Proposal - your outline of proposed research
- Referees - identify two professors who will each complete and upload an academic recommendation in support of your OGS application
- Consents and Acknowledgements - confirmation that you understand your responsibilities in completing this application prior to submission
All information that you are asked to provide should be relevant to your university academic career. Please ensure that you fulfill all of the conditions of eligibility before continuing with the application.
As you progress in the application will be able to save and continue the application at anytime. Once your referees have submitted their references you will be able to ‘finalize and submit’ the application. After you have ‘finalized and submitted’ the application you will no longer be able to update or modify the application. Your application must be 'finalized and submitted' by the application deadline in order to be considered.
Holding the Award at Western
Acceptance and Activation
Initiate the payment process at Western by following these steps:
- Access the Student Center
- Select ‘Self Service’ from the main menu, then 'Campus Finances'
- Select ‘My External Scholarships’ and follow the activation steps for your award
- Choose the start date that matches the date stipulated by the agency in the offer
Method of Payment
- SGPS administers the payment of external scholarships to Western recipients. The annual value of the award is divided into three equal installments and applied to your Student Center account at the start of every term (September, January and May). Residual funds are refunded to students beginning the Tuesday of the second full week of each new term.
Terms and Conditions
Faculty Specific Processes
- The Graduate Scholarship Contact for the OGS/QEII-GSST competition in each graduate program is responsible for coordinating the internal competition and for assessing the eligibility of scholarship applicants.
Additional Information for Staff/Faculty
Once the application closes at Western, the Graduate Programs and Faculties begin the process of assessment and adjudication of both Domestic and International applications.
Step 1: In GradNet update the status of an incomplete application to Not Eligible.
Step 2: Ensure all current academic records and current and/or final transcripts are on hand. Calculate the eligibility averages for each application and enter them into GradNet in the % scale only. To be eligible for the OGS/QEII-GSST competition the applicant must have achieved a minimum of 80% in each of the last two completed years of full-time study using grades on the record up to August 31st, 2016.
- Students are not asked to provide transcripts as part of the OGS/QEII-GSST Application because, depending on the type of applicant,:
- Final transcripts have already been provided as a condition of admission, or
- Current transcripts have been submitted as part of the submitted admission application
- Update the status of an application in GradNet to Not Eligible if it does not meet the minimum 80%. Graduate Programs are to advise all students that are Not Eligible.
(not mandatory, this is decided within the graduate program):
- In GradNet, click on "Transcripts" in the Action column
- Click "Choose File" to select the transcript file to upload (you may upload one file of all transcripts for a student, or you may upload each transcript file individually)
- Click "Submit"
- Click "Back to application list" at the top of the page to return to your list of OGS applicants
Step 3: Update the status of all eligible applications in GradNet to Recommended.
Step 4: Assign access to members of the committee to view the applications.
- Log in to GradNet and select 2017-2018 OGS Applicant Listing from the launch menu which will populate a listing of all relevant applications. Some programs such as Modern Languages will have multiple listings (e.g. Comparative Literature and Hispanic Studies) so scrolling may be necessary.
- At the top of the page, select Access and enter the User ID for the committee member. User IDs are available through the Western Directory.
Step 5: Prepare a summary of the application data for the committee. The option to run the GradNet data to an Excel file is available. The .xls file, once saved, may be manipulated as suits the needs of the committee, e.g. columns may be added to identify applicants who have applied for admission to your program, have accepted the offer of admission, or have been recommended for other externalawards; to identify major awards won and/or number of publications; to make relevant notes, etc.
Step 6: Follow the process for entering results and updating statuses according to your Faculty’s specific operation and ensure that processes are completed prior to any upcoming internal or university deadline.
***All OGS/QEII-GSST status updates are to be done in GradNet only***
Applications are to be evaluated by committee members solely on the basis of their academic merit. A minimum of 3 members is required for a committee. General criteria to be considered in the overall assessment of an application are:
- Past academic results, demonstrated by transcripts, awards and distinctions. This should be more heavily weighted for those proposing master’s-level (M) support.
- The quality of the proposal, and where applicable, its potential contribution to the advancement of knowledge. Reminder: OGS accepts the use of in-text citations with no accompanying reference list/bibliography.
- Relevant professional and academic experience, including research training, as demonstrated by conference presentations and scholarly publications. This should be more heavily weighted for doctoral-level (D) applications.
- Two (2) written evaluations from referees.
Deadlines for Graduate Programs and Faculties
- Depending on the internal operation, committees will convene during February and March to review, recommend and rank applications.
- Graduate Programs and Faculties will communicate results of the domestic competitions to the School of Graduate and Postdoctoral Studies (SGPS) by: March 10, 2017
- Graduate Faculties will communicate results of the international competitions to the School of Graduate and Postdoctoral Studies (SGPS) by: March 20, 2017
SGPS Executive Committee
- In the winter term, SGPS will convene the Executive Committee of Associate Deans, co-chaired by the SGPS Associate Vice-Provosts, to determine the final selection of the eight (8) recipients of the International Ontario Graduate Scholarships.
Administering the OGS Results
- Results must remain confidential until SGPS notifies applicants in Student Center by April 28th.
- Applicants who are recruited early with OGS and QEII-GSST awards will be contacted directly by the respective Graduate Chairs or by the School of Graduate and Postdoctoral Studies.
- Prior to running the results notification process, SGPS must first verify that the recommended winners and waitlisted alternates are not on the Ministry’s (MAESD) OSAP restricted list.
- Once initial results are available in April, it is the responsibility of graduate programs to monitor updates to their competition cohorts in the tracking record on a regular basis.